Cleared to work,
at a glance.
See every contractor’s insurance, licences and inductions in one place, marked current, expiring or expired. You know who is cleared to work before they arrive, not after something goes wrong.
Dashboard
Who is cleared to work, and which documents need attention
- Contractors
- 6
- Cleared
- 2
- Expiring soon
- 2
- Not cleared
- 2
| Contractor | Trade | Insurance | Licence | Induction | Status |
|---|---|---|---|---|---|
| Coastal Plumbing & Gas | Plumbing | Current | Current | Current | Cleared |
| Northside Scaffolding | Scaffolding | Expiring | Current | Current | Expiring soon |
| Brightline Electrical | Electrical | Current | Current | Current | Cleared |
| Summit Roofing | Roofing | Current | Expired | Current | Not cleared |
| Redgum Carpentry | Carpentry | Current | Current | Expiring | Expiring soon |
| Brightside Painting | Painting | Expired | Current | Expired | Not cleared |
What decides whether they’re cleared.
One scaffolding contractor, taken apart. Each piece below sits on their record, so their status is worked out from the documents, not from memory.
One record each
Their details, trade and the jobs they work on sit on one record, not spread across inboxes and spreadsheets.
Where they work
Tagged by trade and project, so you can see who is booked on which site.
Every document, dated
Insurance, licences and certificates each carry their expiry date, so nothing lapses quietly.
Status at a glance
Current, expiring soon or expired shows beside their name, linked to the document behind it.
What you require
The documents and inductions your sites need, with the one holding them up marked.
Cleared to work
Only contractors with current documents and a completed induction show as cleared.
Everything that decides who’s cleared.
The documents, inductions and checks that sit between a contractor and your site.
Start free trialInsurance on file
Public liability and workers comp, each with its expiry date
Licences and tickets
Trade licences and high-risk work tickets kept on their record
Site inductions
Who has done your induction, and when it’s due again
Green, amber, red
Every contractor’s status on one dashboard, linked to the documents behind it
Expiry flagged early
Documents due for renewal surface before they lapse
Cleared to work
Only contractors with current documents and inductions show as cleared
Build a list of who’s cleared.
You set the bar once. From then on, their documents decide whether they clear it.
- You
Add your contractors
Invite them from your subcontractor list, or bring existing contacts across from a spreadsheet.
- You
Set your requirements
Choose the documents and inductions your sites need, by site or project type.
- Them
They keep it current
Contractors upload their own documents through their link. Anything nearing expiry shows on your dashboard.
Questions people ask.
What does “cleared to work” mean?
Every required document is current and your induction is complete. Anything expired or missing takes them off the cleared list.
Where does a contractor’s status come from?
The expiry dates on their documents and the induction records against them, so it changes as documents come in or lapse.
Can different sites have different requirements?
Yes. Define the documents and inductions required by site or project type.
Do contractors need a BusinessVault account?
No. They upload their documents through a private link, without signing up for anything.
Can we bring our existing contractor list across?
Yes. Invite them from your subcontractor list or import existing contacts from a spreadsheet.
See who’s cleared on your next job.
Start a free trial, add the contractors on a current job, and see who is cleared to work.