Send one link. Approve when they’re ready.
Invite a subbie, and they upload their own compliance documents through a private link, no account needed. You see where every one of them stands, and approve them from one list.
Subcontractors
External contractor management, credential verification, and site approval
- Total
- 6
- Approved
- 2
- Pending review
- 2
- Pending upload
- 2
Subcontractors access BusinessVault via time-limited invitation links — they don’t have persistent accounts. Invited contractors receive a 7-day link to complete their profile and upload credentials.
| Company | Contact | Trade | Project | Credentials | Status | Docs | Actions |
|---|---|---|---|---|---|---|---|
| Brightline Electrical | 4/4 | Pending review | 4 | ||||
| Coastal Plumbing & Gas | 4/4 | Approved | 4 | Review | |||
| Summit Roofing | 4/4 | Pending review | 4 | ||||
| Redgum Carpentry | 4/4 | Approved | 4 | Review | |||
| Northside Scaffolding | 1/4 | Pending | 1 | Review | |||
| Brightside Painting | 0/4 | Pending | — | Review |
What sits behind every subbie.
One electrical contractor, taken apart. Each piece below is kept on their record, so nobody has to rebuild it from an email thread.
In your list
Every subbie sits in one subcontractor list alongside their approval state, so nobody is tracked in a spreadsheet on the side.
Their own link
The invite is a tokenised link made for that one business. Whoever opens it lands straight on their own upload page.
Uploaded by them
They add their compliance documents themselves, without creating an account. You stop retyping details from emailed PDFs.
Where it stands
Their state shows beside their name, so “who’s still waiting on us” is a glance, not a round of phone calls.
Review and approve
Invited, then documents in, then approved. You review what they sent and approve them in one step.
Signed on site
Once you have a SWMS, anyone on it can sign digitally, on every plan, so a subbie can always sign before they start.
From invite to first day on site.
Everything between the link you send and the SWMS they sign on the morning they start.
Start free trialA private invite link
Tokenised to one business and sent straight from your subcontractor list
No account needed
They open the link on any phone and upload their own documents
One list, every subbie
Approval state beside every name, with no spreadsheet on the side
Approve in one step
Review what came in and mark them approved before they start
SWMS signing1
The crew signs the SWMS digitally on the morning they arrive
Incident reporting
Report, view and close a site incident once they are on the job
- Signing is open on every plan. Creating a SWMS needs Growth or above.
Get documents without chasing.
The subbie does the uploading, so your part is sending one link and making one decision.
- You
Send the invite
Add the business to your subcontractor list and send the invite. They get a private link made for them alone.
- Them
They upload their documents
They open the link and upload their compliance documents themselves. No account to create, no password to forget.
- You
Review and approve
Their record moves along your list as they go. When their documents are in, you review them and approve.
Questions people ask.
Does the subcontractor need a BusinessVault account?
No. They open the link from their invite and upload their compliance documents without signing up for anything.
What does the invite actually send?
A tokenised link made for that one subcontractor. Opening it takes them straight to their own upload page.
How do I see who is still waiting on us?
Your subcontractor list shows every subbie with their approval state beside their name, so you can see at a glance who has been invited, who has sent documents and who is approved.
Who approves a subcontractor?
You do. Review what they uploaded, then approve them from their record in the list.
Can subcontractors sign our SWMS?
Yes. Once a SWMS exists, anyone on it can sign it digitally, on every plan. Creating SWMS is part of Growth and above.
Onboard your next subbie today.
Start a free trial, send the invite to a subcontractor you’re about to engage, and approve them from one list.